diy room rental
DIY, (Do It Yourself Events):
Marquise or Emerald Ballroom, 60 - 220 Guests, 4 hour minimum rental
Grand Marquise Ballroom, 220 - 450 Guests, 5 hour minimum rental
Princess Ballroom, up to 60 Guests, 4 hour minimum rental
What’s Included:
1. Custom Table and Chair Set Up based on approved floor plan
2. Large Dance Floor (Single Room 30 x 21.5, Grand Marquise 30 x 43, Princess - optional upgrade)
3. Free, Ample, Well Lit Parking
4. Air Conditioning or Heating through Commercial HVAC System as needed during event
5. Event Center Manager and one staff on site during the entire event for facility related services
6. Trash, cans, liners and removal from room as needed
7. Your choice of any Licensed, Full Service Caterer
8. Ability to supply your own alcohol
9. Ice
10. Wireless Internet Access available with Streaming Capability
11. Restroom facilities within the venue
12. ADA accessible restroom and ballrooms
13. 3 Hours Set Up Time prior to event included at no charge
14. ½ Hour for Decoration, Food/Beverage, Gift and Equipment removal after the event
15. Additional set up or clean up time will be billed at $30.00 per hour
Most Requested DIY Add On Options:
White Spandex Chair Covers with in stock sash
White Table Cloths & Colored Napkins (8 per table)
White Table Cloth & Table Skirt
Coffee Station: Regular Coffee, Hot Water, Foam Cups, Sweeteners, Cream, Stirrers, Tea Bags
Bar Package: Diamond Event Center Bartender(s), Soft Drinks, Mixers/Wash and Ice
One bartender for every 80 guests (up to a 5 Hour Shift, additional fees apply beyond 5 hours)
Client supplies all alcohol & plastic drink ware/cups
Chafers and Serving Utensils
Fuel for chafers
China Plates, Stainless Steel Flatware & Dishwasher *
*With this rental, wait staff is required at the ratio of 1 per every 50 guests to clear tables during event*
Wait Staff (up to a 5 Hour Shift, additional fees apply beyond 5 hours)
Staging, per 4 foot by 8 foot piece
Decorating done by Diamond staff
Dance Floor Sections for Princess Room
Rules and Regulations for DIY Room Rentals:
1) Access to the building the day of your event is one hour prior to contracted rental start time. Additional time may be purchased for earlier access if needed.
2) Rentals are for Ballroom, Dance Floor and Restrooms ONLY. Kitchen, Bar Areas and Coatroom are off limits. Portable Bar Tables and Coat Racks will be provided inside the Ballroom. Anyone going behind the bars or using Diamond’s bar supplies will result in loss of security deposit. All tables must be covered with either plastic or linen.
3) All décor must be pre-approved by the Diamond Event Center. NOTHING is to be taped or attached by any means to any walls, ceiling, fabric, tables and chairs in the rooms. Nothing is to be leaned against the walls. Decorating options are available, ask our staff.
4) A Facility Security Deposit of $800 is required. This deposit must be paid prior to the event day. This deposit will be refunded after facility has been cleaned and inspected. If the facility has not received any damage and is left clean the deposit will be refunded provided:
o Client has placed all disposable party items in proper garbage receptacles
o All items belonging to the client have been removed from the building
o No additional cleaning costs have been incurred - Additional cleaning fee for anything over our standard 2 hours per ballroom is $50.00 per hour. Additional carpet cleaning fee is $250.00 per ballroom.
o No additional trash removal costs have been incurred - Additional trash pickup fee is $130.00
o No bodily fluid has been found - Bodily fluids cleaned up by Diamond Event Center's Staff or Cleaning Company is $50.00 per occurrence (inside the building, outside on front walk or in parking lot)
Facility Security Deposit will be returned upon inspection by Diamond Event Center and the inspection will be completed within 48 hours of the event.
5) No Open Flames are permitted (with the exception of sterno/canned fuel under a chafer) Sterno/Canned Fuel and metal cups are not to be set on tables or counter tops (leaves burn marks).
6) No Up Lighting or Electrical Décor may be used unless rented through Diamond Event Center.
7) Food -
a. If a licensed, full service caterer or restaurant provides the food for an event a copy of their food service license and liability insurance listing Diamond Event Center as an additional insured for the date of the event is due one week prior to the event. If kitchen usage is required there is a fee of $250.00. Kitchen usage is for warming, holding, or refrigeration only. No prep or cooking is permitted on site.
b. If the food for an event is to be homemade Diamond Event Center must be added to the contract signers homeowners or business liability insurance for the date of the event and be on file one week prior to the event. Potluck style events will be approved on a case by case basis. Kitchen usage for warming, holding, or refrigeration only, $250.00. No prep or cooking is permitted on site.
8) Client is responsible to restore the room to its pre-event state. Tables should be cleared. Garbage should be bagged and tied. Items too large for a vacuum should be removed from the floor. All rental equipment such as chafing units must be returned in CLEAN working order. All décor, gifts, alcohol, food, beverage, DJ and other vendors must be out within 30 minutes of rental end time. Additional room fees will apply for anyone or anything in the building 30 minutes after rental end time.
Note:
Special holiday rates may apply
Rates subject to change
Number of staff needed is based on total event needs
Number of security guards needed is based on total guest count
